Free conference budget template for Excel and Google Sheets.
A ready budget for a multi-day conference or summit: plenary and breakouts, catering per day, speakers, registration, production and transport. Enter guests and days, fill in unit prices, and the totals calculate themselves.
What's inside
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22 conference lines
Venue, catering, speakers, production, registration, staff, branding, transport and other, ready to edit.
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Per guest and per day
Coffee breaks, lunches and badges follow the guests and days you enter at the top. Set for 300 guests and 3 days.
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Contingency, fee and VAT
Set your percentages once on the Summary sheet. Totals with and without VAT and the price per guest update by themselves.
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Change log
A sheet to write down every change after the client or budget owner approves.
Conference costs that are easy to miss
- Setup and teardown days at the venue
- Speaker travel and hotel, not just fees
- Interpretation booths and interpreters
- Live stream and recording
- Registration platform and the registration desk staff
- Shuttles between the hotel and the venue
When the budget needs approval
Conference budgets often need a yes from more than one person: the event owner, finance and procurement. Fill in the template, save it, and upload it to Yestivo. It becomes one live budget they approve from a private link, with every later change and its reason on record.
Questions
Is the template free?+
Yes. No email and no sign-up. Use it for any conference, as often as you like.
Does it work in Google Sheets?+
Yes. Upload the file to Google Drive and open it with Google Sheets. The formulas keep working.
Can I import it into Yestivo?+
Yes. Fill it in, save it, and upload it when you create an event. Yestivo turns the Budget sheet into categories, lines and totals.
Ready to share it with your client? Try Yestivo.
Upload the filled-in template and get one live budget your client approves from a link. Free while in early access.