Free event budget template for Excel and Google Sheets.
A ready budget for a conference, summit or company event. Enter the number of guests and days, fill in the unit prices, and totals, contingency, agency fee and VAT calculate themselves.
What's inside
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20 typical lines
Venue, catering, hotel, production, transport, show, staff, branding and more, ready to edit.
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Per guest and per day
Meals, coffee breaks and badges follow the number of guests and days you enter at the top.
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Contingency, fee and VAT
Set your percentages once. Totals with and without VAT, and the price per guest, update by themselves.
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Summary and change log
A summary by category with each one's share, and a sheet to log every change after the client approves.
How to use it
- 01
Download and open
Open the file in Excel, Google Sheets or Numbers. No sign-up, no email.
- 02
Fill in the yellow cells
Event name, guests, days, vendors and unit prices. Delete lines you don't need, add your own.
- 03
Check the Summary sheet
See where the money goes, then set contingency, agency fee and VAT.
- 04
Log every change
After the client approves, write each change in the Change log sheet with its reason.
When a spreadsheet stops being enough
A template works well while one person owns the file. It gets hard when three planners and the client all edit their own copy, and nobody can say which total was approved.
Yestivo reads this template as it is: fill it in, save it, and upload it when you create an event. It becomes a live budget your client approves from a link, and the change log fills itself.
Questions
Is the template really free?+
Yes. No email and no sign-up. Download it and use it for any event, as often as you like.
Does it work in Google Sheets?+
Yes. Upload the file to Google Drive and open it with Google Sheets. The formulas keep working.
Can I import it into Yestivo later?+
Yes. Fill it in, save it, and upload it when you create an event. Yestivo turns the Budget sheet into categories, lines and totals.
Which currency does it use?+
Any. Write your currency at the top; the amounts are plain numbers.
Ready to share it with your client? Try Yestivo.
Upload the filled-in template and get one live budget your client approves from a link. Free while in early access.